Terms & Conditions

[On The Road Driving Tours Ltd]
Last Updated: [November 2025]

These Terms & Conditions (“Terms”) govern participation in driving tours and related services (“Services”) provided by [On The Road Driving Tours Ltd] (“the Company”, “we”, “us”, or “our”). By booking or participating in any Service, you (“Participant”, “you”, “your”) agree to these Terms.

1. Eligibility

To participate, you must:

  1. Hold a valid and current driver’s license recognized in the tour location.

  2. Be physically fit to operate a vehicle.

  3. Meet all insurance and verification requirements.

We reserve the right to refuse service to anyone who does not meet these criteria.

2. Booking & Payment

  1. A non-refundable deposit of [X%] is required at the time of booking.

  2. Full payment is due [X days] before the scheduled tour.

  3. Prices are subject to change until a booking is confirmed.

  4. Bookings are not transferable without written consent from the Company.

3. Cancellations & Refund Policy

By Participant:

  • More than X days before tour: Deposit non-refundable; remaining payments refunded.

  • Within X days: No refunds.

  • No-shows: 100% cancellation fee.

By Company:

We may cancel or modify a tour due to:

  • Weather conditions

  • Vehicle availability

  • Safety concerns

  • Operational issues

  • Circumstances beyond our control

If we cancel, participants will receive either:

  • A full refund, or

  • A rescheduled tour date

If we modify a tour, participants will receive either:

  • A rescheduled tour date or route

  • Option to transfer deposit or payment to another future tour

No compensation is provided for travel costs or other expenses.

4. Identification & Security Deposit

Participants may be required to provide:

  • Government-issued ID

  • Valid driver’s license

  • Proof of insurance (if applicable)

  • Valid tourist visa (if applicable)

Failure to provide required documents may result in denied participation without refund.

5. Participant-Owned Vehicle Insurance

  1. Mandatory Insurance Requirement
    Participants must maintain valid and sufficient insurance coverage on their own vehicle, including:

    • Comprehensive coverage

    • Collision coverage

    • Liability insurance meeting all legal requirements of the region

    • Any additional coverage required for driving or tour activities

  2. Proof of Insurance
    Participants may be asked to provide proof of current insurance before the tour begins.

  3. Responsibility for Damage
    Participants are fully responsible for:

    • Any damage to their own vehicle

    • Damage caused by their vehicle to other vehicles or property

    • Any mechanical failure resulting from the tour

    • Costs related to towing, recovery, or transportation of their vehicle

  4. Company Liability
    The Company assumes no responsibility for damage, loss, or mechanical issues involving participant-owned vehicles, whether occurring:

    • On public roads

    • On private routes

    • During tour-related driving activities

    • In parking or staging areas

  5. Vehicle Suitability & Inspection
    Participants must ensure their vehicle is in safe, roadworthy condition.
    The Company may deny participation if a vehicle is deemed unsafe or unsuitable for the tour.

6. Driving Rules & Conduct

Participants agree to:

  1. Follow all instructions provided by tour guides and staff.

  2. Comply with local laws and speed limits.

  3. Maintain safe driving behavior at all times.

  4. Avoid:

    • Reckless driving

    • Racing other vehicles

    • Drifting, burnouts, or stunts

    • Sudden lane changes

    • Driving under the influence of alcohol, drugs, or impairment

Violation may result in immediate removal from the tour without refund.

8. Safety

  1. Safety briefings are mandatory.

  2. Seatbelts must be worn at all times.

  3. Participants must inform staff of any medical conditions that could affect safe driving.

  4. The Company may remove any Participant who poses a safety risk.

9. Personal Property

The Company is not responsible for:

  • Lost, stolen, or damaged personal items

  • Items left in vehicles

  • Damage to clothing or gear during the experience

10. Photography & Media Release

By participating, you grant the Company permission to:

  • Take photos and videos

  • Use such media for marketing, advertising, and promotional purposes

  • Publish media on websites, social media, and print materials

Participants may request removal of identifiable images where legally required.

11. Tours, Routes & Hotels

  • Routes and hotels may change due to weather, road closures, safety considerations or operational needs.

12. Assumption of Risk

Driving a car involves inherent risks, including:

  • High-speed travel

  • Road hazards

  • Weather conditions

  • Mechanical failures

  • Actions of other drivers

By participating, you voluntarily assume all risks and agree that the Company is not liable for injuries, accidents, or damages unless caused by Company negligence.

13. Limitation of Liability

To the maximum extent permitted by law:

  • The Company is not liable for indirect, incidental, or consequential damages.

  • Total liability is limited to the amount paid for the specific Service.

14. Code of Conduct

The Company may remove any Participant for:

  • Abusive or disruptive behavior

  • Harassment of staff or other participants

  • Violating safety policies

  • Being under the influence

No refunds will be issued in such cases.

15. Governing Law

These Terms are governed by the laws of [United Kingdom], and any disputes shall be resolved in [United Kingdom].

16. Amendments

The Company may update these Terms at any time. Updated Terms apply to all bookings made after the revision date.

17. Acceptance

By booking or participating in a tour, you acknowledge that you:

  • Have read and understood these Terms

  • Agree to be bound by them

  • Accept all associated risks